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Zoom: Home

Zoom for Video Conferencing

What is Zoom?  

Zoom is a web based communication technology (synchronous) that unifies video conferencing, online meetings, group messaging, and a software-defined conference room solution into one easy-to-use platform. Zoom offers a great video, audio, and wireless screen-sharing experience across Windows, Mac, iOS, Android and Linux systems. 

Zoom at Butler

Zoom was introduced at Butler in 2016 as a pilot solution for synchronous communications on campus. Zoom has been used in distance education, online meetings, eLearning and more. Zoom is now the Butler supported tool for video conferencing. ALL faculty, staff and students will soon have a personal Zoom account. Check back here for more info in April.

System Recommendations
  • An internet connection – broadband wired or wireless (3G or 4G/LTE)
  • Speakers and a microphone – built-in or USB plug-in or wireless Bluetooth
  • A webcam or HD webcam - built-in or USB plug-in
  • Or, a HD cam or HD camcorder with video capture card

Note: Zoom will not work over a virtual desktop connection 

First things first!!! Sign into Zoom

Signing into Zoom using these steps will establish your Butler Pro account with Zoom

  1. Use your favorite browser and go to zoom.butler.edu.
  2. Select Login and enter your Butler username and password.
  3. Set up your Profile with your personal meeting preferences.
Now you are ready to schedule or start Zoom meetings!!

Want to use the Desktop App?
  1. Log into Zoom by using your browser to go to zoom.butler.edu and login with your Butler email and password.
  2. Select Host a Meeting and you will be prompted to download the Zoom App if it is not already on the computer.
  3. Select OK and the App downloads and the Zoom desktop meeting app opens.

You can also go directly to https://zoom.us/support/download  and download the desktop app.

What if I didn't log in through zoom.butler.edu and it's prompting me to log in to join a meeting?

If you get a login prompt before you have logged in to zoom.butler.edu (which establishes your Pro account) you might see this login box. Select Sign In with SSO on the right side of the box. When prompted for a URL enter butleru.zoom.us. Use your Butler username and password to log in.

Zoom sign in box

Desktop

Note: Use your Butler username and password to login when following Zoom website documentation

 
Mobile

For iOS, visit the Apple App Store and search for "Zoom" and select Zoom Cloud Meetings

For Android, visit Google Play and search "Zoom Meetings"

Zoom meetings can now be added in Moodle. Here's how:
  1. In Moodle, go to the course and section you want to add a Zoom meeting to.
  2. Make sure Editing is turned on and select Add an Activity.
  3. Select Zoom Meeting
  4. Image of adding Zoom meeting
  5. Add a Topic for the meeting
  6. Add the Zoom meeting specifics
  7. Zoom setting pic
  8. You can also add the common Moodle settings to the activity as well as a grade.
  9. You will now see the Zoom meeting activity in Moodle

Selecting the icon will initiate the meeting.

Note: Any student selecting the Zoom icon and attempting to enter the Zoom meeting will receive the maximum grade. At this time there is no ability to give partial grade for participation using the Zoom Activity. That will need to be done using a manual assignment.
Note: The first time Zoom is opened you will be asked to download and install the client.

If you have questions please contact the Help Desk via itrequest@butler.edu or 317-940-HELP (4357).

My Profile

Personal Meeting ID (PMI)

You can customize your Personal Meeting ID and URL. This is a meeting number that remains constant and is associated with your Butler Zoom account. You also have the option to use this number when starting instant meetings or when scheduling a meeting.

Advantages
You can default your Personal Meeting ID to your work phone number (317-940-xxxx). This makes it easy to remember for people to request a meeting with you.

Disadvantage
Setting a persistent Personal Meeting ID makes it easier for Butler employees and students to enter your Personal Meeting Room without an invitation. This could be disruptive to meetings in progress. You can always password protect Scheduled Meetings to prevent this from happening.

Recommendation
Set your Meeting Preferences so that Instant Meetings do NOT use your Personal Meeting ID.  You can still share and use your Personal Meeting ID when it's appropriate. This helps to prevent random people joining a meeting in progress using your Personal Meeting ID.

Personal Link
Personal Link is an alias of your personal meeting URL. You can edit the last part of this URL (https://butleru.zoom.us/my/myname). It must be 5to 40 characters. This can be use as part of you email signature for contact information too.

My Meeting Settings

Here are some recommendations for your Meeting Settings that include functionality and convenience.

In Meeting (Basic)

Enable these

  • Chat
  • Private Chat
  • Allow host to put attendee on hold (Allows host to stop video and audio transmission to a participant.)
  • Co-host
  • Annotation
  • Polling (for quick instant polling within a meeting)
  • Non-verbal feedback (Participants in a meeting can provide non-verbal feedback and express opinions by clicking on icons in the Participants panel.)
In Meeting (Advanced)

Enable these

  • Breakout room

 

Overview of the Desktop Application
  1. View in Settings the settings for your Zoom meetings. This includes Audio, Video, General (Application, Content Sharing, and Instant Message), Feedback, Recording, Account Type (Basic, Pro, etc.), and Stats (Overall, Audio, Video, and Screen Sharing). See Home Screen: Settings for more details.

  2. Select Start without video to start a meeting sharing your desktop or application.

  3. Select Start with video to start a video meeting.

  4. Select Schedule to set up a future meeting.

  5. Select Join to join a meeting that has already started . 

  6. Home screen pic

Home Screen Drop down

From the Home Screen drop-down menu, you can:

  • Set your availability to Available or Busy.
  • Change your account picture.
  • Check for updates to Zoom.
  • Get help using Zoom.
  • Switch to another Zoom account
  • Log out or exit Zoom. 

          Home Screen drop down

 

Upcoming Meetings

When you select the Meetings icon, you can:

  1. View Upcoming or meetings you have Recorded.
  2. View your Personal Meeting ID (PMI).
  3. Select whether you always want to use your Personal Meeting Identi- fier (PMI) for instant meetings on the current computer.
  4. For Recurring Meetings, you can:
  • Start the meeting
  • Edit the meeting settings.
  • Schedule the meeting in Outlook or Google Calendar, or, copy the meeting invitation to send via email or message.

For Scheduled Meetings, you can:

  • Start the meeting
  • Edit the meeting settings.
  • Delete the meeting.
  • Copy the meeting invitation. 

You can record meetings to your local drive (creates an .mp4 file) or you can record to the cloud.

NOTE:  Cloud recordings are automatically deleted after 60 days!

When you Select Recorded Meetings from the desktop app, you can:

  • Play the recording with both video and audio.
  • Play Audio plays the audio part of the meeting. It will not play the video if there is any for the meeting.
  • Open will bring you to the folder that contains all your meeting recordings.
  • Delete will delete the recorded meeting. 

More about Recording

Download Zoom extensions and plugins and clients for Butler supported applications

Chrome 

Outlook

Desktop Client (Windows and Mac)

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CONTACT

Email Butler University Libraries
Irwin Library: 317-940-9227
Science Library: 317-940-9937
CAT: 317-940-8575

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