Zoom is a web based communication technology (synchronous) that unifies video conferencing, online meetings, group messaging, and a software-defined conference room solution into one easy-to-use platform. Zoom offers a great video, audio, and wireless screen-sharing experience across Windows, Mac, iOS, Android and Linux systems.
Zoom was introduced at Butler in 2016 as a pilot solution for synchronous communications on campus. Zoom has been used in distance education, online meetings, eLearning and more. Zoom is now the Butler supported tool for video conferencing. ALL faculty, staff and students will soon have a personal Zoom account. Check back here for more info in April.
Note: Zoom will not work over a virtual desktop connection
Signing into Zoom using these steps will establish your Butler Pro account with Zoom
You can also go directly to https://zoom.us/support/download and download the desktop app.
If you get a login prompt before you have logged in to zoom.butler.edu (which establishes your Pro account) you might see this login box. Select Sign In with SSO on the right side of the box. When prompted for a URL enter butleru.zoom.us. Use your Butler username and password to log in.
Note: Use your Butler username and password to login when following Zoom website documentation
For iOS, visit the Apple App Store and search for "Zoom" and select Zoom Cloud Meetings
For Android, visit Google Play and search "Zoom Meetings"
Zoom now has the ability to automatically transcribe the audio from recorded sessions: https://support.zoom.us/hc/en-us/articles/115004794983-Automatically-Transcribe-Cloud-Recordings- The process outputs a .vtt file that is a native captioning format (with timestamps, etc.) but the text of these files can be read using a simple text app like Notepad.
Start a meeting or webinar.
Viewing and Editing the Transcript
The transcript is automatically embedded within the audio and video file, but is hidden by default. To see the transcript embedded in the audio or video file:
Searching within the Transcript
If you have questions please contact the Help Desk via firstname.lastname@example.org or 317-940-HELP (4357).
Butler employees and students can use Zoom to start a meeting and invite up to 100 people.
If you are conducting a Webinar (up to 499 people) you will need to contact the Help Desk to request access to the Webinar Zoom account.
Documentation for Meetings and Webinars
Joining and Starting a Meeting
Scheduling a Meeting
Personal Meeting ID (PMI)
You can customize your Personal Meeting ID and URL. This is a meeting number that remains constant and is associated with your Butler Zoom account. You also have the option to use this number when starting instant meetings or when scheduling a meeting.
You can default your Personal Meeting ID to your work phone number (317-940-xxxx). This makes it easy to remember for people to request a meeting with you.
Setting a persistent Personal Meeting ID makes it easier for Butler employees and students to enter your Personal Meeting Room without an invitation. This could be disruptive to meetings in progress. You can always password protect Scheduled Meetings to prevent this from happening.
Set your Meeting Preferences so that Instant Meetings do NOT use your Personal Meeting ID. You can still share and use your Personal Meeting ID when it's appropriate. This helps to prevent random people joining a meeting in progress using your Personal Meeting ID.
Personal Link is an alias of your personal meeting URL. You can edit the last part of this URL (https://butleru.zoom.us/my/myname). It must be 5to 40 characters. This can be use as part of you email signature for contact information too.
Here are some recommendations for your Meeting Settings that include functionality and convenience.
In Meeting (Basic)
View in Settings the settings for your Zoom meetings. This includes Audio, Video, General (Application, Content Sharing, and Instant Message), Feedback, Recording, Account Type (Basic, Pro, etc.), and Stats (Overall, Audio, Video, and Screen Sharing). See Home Screen: Settings for more details.
Select Start without video to start a meeting sharing your desktop or application.
Select Start with video to start a video meeting.
Select Schedule to set up a future meeting.
Select Join to join a meeting that has already started .
From the Home Screen drop-down menu, you can:
When you select the Meetings icon, you can:
For Scheduled Meetings, you can:
You can record meetings to your local drive (creates an .mp4 file) or you can record to the cloud.
NOTE: Cloud recordings are automatically deleted after 60 days!
When you Select Recorded Meetings from the desktop app, you can:
More about Recording
Desktop Client (Windows and Mac)