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Digital Commons @ Butler University

What rights do I grant the University when I deposit my work in the Digital Commons @ Butler University?

Individual authors retain their copyright, but are asked to complete a Non-Exclusive Licensing Agreement [.pdf] for materials deposited. Requests for commercial use of materials found in the Digital Commons @ Butler University will be referred back to the author.

My work has been published in a journal and I don’t know if I still own copyright to my work. Can I still deposit my work?


The library will investigate all permissions on behalf of faculty who agree to have a SelectedWorks page created.

Individual Contributions

Investigating permissions for single submissions is handled on a case-by-case basis.  Decisions to investigate permissions on behalf of faculty are based largely on available staff and current Digital Commons project loads. If you need help and are uncertain how to proceed, please contact

Requesting Your Own Permissions

What you can do with your own article will depend on the copyright and sharing policies of the publisher. Some publishers allow you to post any version of a paper on your personal site; others only allow certain versions, or do not allow any posting after publication. Upon acceptance most journals require the author to sign a consent form. Butler University Libraries will need a copy of your consent form that allows you to redistribute your article. If the consent form prohibits redistribution or is unclear you will need to contact the publisher and obtain proof of permissions. For sample text that you can use when contacting publishers to obtain permissions, see below:

"Dear [publisher's permission dept / journal managing editor / etc.]
I am writing to request permission to deposit an electronic version of my [article / book chapter] in Butler University’s institutional repository.

What follows is the citation to my [article / book chapter]: [citation]

This request is for non-exclusive, non-commercial, one-time, single-use permission for this purpose ("educational and research") only. Copyright notice, citation of original publication data, DOI number, and a hotlink to your site (if desired) will be given.

Our repository is the institutional archive, maintained at Butler University for research and scholarship emanating from Butler University. A single electronic version will be archived and become available for viewing by visitors to the Library’s Digital Commons site. For more information about the repository or its policies, please contact

May we have permission to deposit an electronic version of this article?"

You can also use the following resources to investigate copyright of your own work:


Email Butler University Libraries
Irwin Library: 317-940-9227
Science Library: 317-940-9937

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