Documents used for teaching and learning must be in an accessible format so that people with disabilities using assistive or adaptive technology can access the information.
TIP: The Accessibility Checker checks your Word documents for any issues with regard to accessibility. To learn more, visit Microsoft's website page on the Accessibility Checker.
Microsoft: Creating accessible Word documents: Guidance from Microsoft support website on creating accessible Microsoft Word documents.
Google: Make your document accessible: Guidance from Google on creating accessible documents. NOTE: Because Google Drive documents are missing some key accessibility functions, its use is not recommended for sharing documents with images and/or tables.
This is an overview of the elements that require special consideration when creating accessible documents. Please review one of the Additional Resources or how-to videos for detailed instructions on any of the following:
Text should provide support for understanding and should engage learners with language that is appropriate to the learning context.
For learners who need additional support, the National Center on Accessible Educational Materials (AEM) offers some guidance. The AEM Center has specific resources for Higher Education & AEM and Workforce Opportunities & AEM.
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You can create accessible formulas and equations in a few ways. LaTeX, a popular equation editor, is not accessible; use one of the two methods outlined by the University of Central Florida.
Creating Accessible Equations (UCF): Two ways to insert accessible equations are to use special (ASCII) characters or to insert the equation as an image. This article focuses on the second option and includes recommendations for how to write alt text for the images.
Use these resources to assess whether your documents are accessible: