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Google Apps: Calendar

A basic guide to using Google Apps at Butler

What is Google Calendar?

Here is a great overview of the benefits and features of Google Calendar. This video shows the older version, but the features are the same in the updated Google Calendar that is used now.

Accessing Google Calendar

1. Go to

2. Log in with Butler username and password

3.You should now see all the calendars available to you in a weekly view. Here is an example Google Calendar home sceen:

From this screen you can quickly create new events, search your calendar, and change calendar view. To learn more about Google Calendar, visit Goggle's app support webpage for Google Calendar (click here).

(Calendar example from "Calendar: Scheduling, invitations, attachments, and printing")

Creating a New Calendar

To stay organized, you can create multiple calendars for different things, such a class, work, and extracirricular activities.

To create a new calendar:

1) Locate "My calendars" on the left hand side of the page. Click the down arrow.

2) Click "Create New Calendar."

3) The editing screen should appear. This is where you can name the calendar and add a description. You can also add people to this calendar to share it with them so they can view it on their Google account. Simply type in the individual's Butler email address at the bottom of the page. You can change the permissions of other viewers by clicking on the permission settings across from their name. Invited viewers can be allowed to create and edit calendar events or can be restricted to only viewing. When finished, click "Create calendar" to finish creating your calendar.

Subject Guide

Profile Photo
Information Commons
Call: 317-940-9227
Text: 317-758-3551
Or stop by Irwin Library: we are located at the Information Commons desk on the first floor and in the Center for Academic Technology offices on the third floor.

Basic Calendar Actions

A short guide from Google on how to schedule meetings, send invitations, include attachments to invitations, and to print a calendar.

Training & Help

Calendar Training & Help
 Click on the link to learn about Google Calendar, including how to switch from Microsoft Outlook calendar, keyboard shortcuts, and how to share your calendar with others.

How to Import Calendar from Outlook

  1. Open Outlook
  2. Click Calendar
  3. Right click on the calendar you need to export and choose Save as
  4. Select type iCalendar format
  5. Click on More Options and select Date Range -> Whole calendar, Detail -> Full details
  6. Click OK and then Save
  7. In Google Calendar, click the down-arrow next to Other calendars
  8. Select Import calendar
  9. Click Choose file and find the file that contains your events, then click Open
  10. Select the Google Calendar where you'd like to import events, then click Import

If you need help with inporting from other platforms visit this site.


Video Tutorials

Atomic Learning has video tutorials on using Google Calendar. To access, first login at

Helpful videos:

To see all available Google Calendar videos, go to


Email Butler University Libraries
Irwin Library: 317-940-9227
Science Library: 317-940-9937

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