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Special Collections, Rare Books, and University Archives

Official Website for the Department of Special Collections, Rare Books, and University Archives at Butler University

University Archives

University Archives documents and preserves the history and records of Butler University. Materials within this institutional archive were created by or for Butler University, specifically those relating to the institution's operations and history. The collection is a combination of official institutional records and correspondence, student and alumni organizational records and ephemera, institutional publications, and research collections maintained by the department. Some frequently used resources and collections include academic bulletins and catalogs, alumni directories, The Butler Alumnal Quarterly (now published as the Butler Magazine), The Butler Collegian (student-run newspaper), The Drift (yearbook), the Butler University Buildings and Grounds Collection (which includes text, visual images, and select architectural plans), and the Butler University Biographical Files Collection.

Below are the following sections of information: 

  • Frequently Requested Collection Guides
  • Selection of Digital Resources
  • University Archives Collection Guides
  • University Archives Classification System
  • University Archives Inventory
  • Additional Resources

NOTE: More collection guides will be made available from this page as collections continue to be processed. Some of the collection guides listed are older and outdated but have been made available in their current states to allow researchers a point of access. These collection guides will be updated to reflect new information and inventories as reprocessing takes place.

Please contact Special Collections with questions. 

Frequently Requested Collection Guides

Selection of Digital Resources

The following are a selection of resources (some available online and others only described) that are held in University Archives. While this is not a full inventory of what University Archives holds, it is a starting place for researchers. 

University Archives - Collection Guides

Collection Guides & a selection of predecessor access lists for the Board of Trustees Papers (UA 003)

These access lists were created by the department of Special Collections prior to 1995. They provide basic information that can be found in the minutes such as general subjects, meeting dates, and a chronological listing of topics covered in the meeting minutes (for only particular years); researchers may then contact Special Collections with specific questions about content or may schedule a research visit to view the minutes themselves. 

University Archives - Inventory

As of June 2021, the inventory of the University Archives at Butler University is incomplete. The department is in the process of completing the first University Archives inventory in order to provide more information about the collections to patrons, including information such as their size, contents, and provenance. In addition, most of the materials are unprocessed or have not been fully organized and reviewed. 

For more information on University Archives and its holdings, please contact Special Collections. 

The University Archives collection is organized using a classification system. According to the Society of American Archivists' Dictionary, a classification scheme is "A diagram or chart that describes standard categories used to organize materials with similar characteristics." The "standard categories" equate to general collection identification numbers that allow for efficient and simplistic intake of materials. 

Materials are regularly accepted and added to University Archives, primarily from Butler University departments and individuals associated with the institution. Department records held by University Archives may not be processed or have a completed collection guide due to time constraints, but the classification system allows for streamlined storage and more simplistic access to unprocessed materials.

UA00.00 Butler University Research Files
UA00.01 Butler University Buildings and Grounds Collection
UA00.02 Butler University Biographical Files
UA00.03 Butler University Events Collection
UA00.04 Butler University Publications
UA00.05 Butler University Ephemera
UA00.06 Butler University Artifacts
UA00.07 Butler University Audio and Audiovisual Materials
UA00.08 Butler University Photographs and Visual Images

Butler University Course Materials and Class Assignments

UA00.10 Butler University in America's Wars Collection
UA 001 Butler University Newspaper Clippings
UA00.12 Butler University Posters and Illustrations
UA00.13 Butler University Selected History Publications and Speeches


UA01.00 Research Files, Administration and Administrative Departments
UA 003 Board of Trustees (Board of Directors)
UA01.02 Finance
UA01.03 Presidential Files
UA01.04 Academic Affairs
UA01.05 Capital Campaigns
UA01.06 Registrar (Student Records)
UA01.07 Butler Foundation
UA 002 Butler University Charter and By-laws


UA02.01 Faculty Senate (Faculty Assembly)
UA02.02 Staff Assembly
UA02.03 Sabbatical Leave and Fellowship
UA02.04 American Association of University Women (AAUW)
UA02.05 American Association of University Professors (AAUP)
UA02.06 Butler University Women's Faculty Club
UA03.01 Admissions
UA03.02 Alumni Office (Alumni Association)
UA03.03 Development/Advancement
UA03.04 Facilities
UA03.05 Marketing and Communications
UA03.06 IT
UA03.07 Public Affairs/Public Relations
UA03.08 Butler University Police Department
UA03.09 WTBU
UA03.10 Center for Global Education (Study Abroad)
UA03.11 Office for Institutional Research
UA03.12 Butler Art Committee
UA03.13 Gender Equity Commission
UA03.14 Butler Alliance
UA03.15 Friesner Herbarium
UA03.16 Human Resources
UA03.17 Center for Faith and Vocation
UA03.18 Butler Club
UA03.19 Clowes Hall-Butler Arts and Events Center
UA04.01 College of Liberal Arts & Sciences
UA04.02 College of Religion (Christian Theological Seminary)
UA04.03 College of Education
UA04.04 Lacy School of Business
UA04.05 College of Pharmacy and Health Sciences
UA04.06 Jordan College of the Arts
UA04.07 College of Communication
UA04.08 Butler University Libraries
UA04.09 Holcomb Research Institute
UA04.10 Deans' Council (Administrative Council)
UA04.11 School of Physical Education and Athletics
UA05.00.01 Butler University Student and Alumni Organization Research Files
UA05.00.02 Butler University Greek Organization Research Files
UA05.00.03 Butler University Professional and Honorary Society Research Files
UA05.01 Mathesian Society
UA05.02 Pythonian Society
UA05.03 Athenian Literary Society
UA05.04 Demia Butler Society
UA05.05 Philokurian Society
UA05.06 Catharine Merrill Club
UA05.07 Delta Sigma Rho-Tau Kappa Alpha (Debate Club)
UA05.08 Butler Alumnae Literary Club
UA05.09 Association of Women Students
UA05.10 Women's League
UA05.11 Welwyn Club
UA05.12 Association of Independent Students (Butler Independent Association)
UA05.13 Scarlet Quill
UA05.14 Odd Topics Society
UA05.15 Computer Association
UA05.17 Butler Troop of Campus Girl Scouts
UA05.18 Mothers' Council
UA05.19 Parents' Association
UA05.20 Spurs
UA05.21 Kappa Kappa Psi/Tau Beta Sigma (Band Fraternity)
UA05.22 Sigma Chi
UA05.23 Sigma Alpha Mu
UA05.24 Trianon
UA05.25 Phi Kappa Phi
UA05.26 Sigma Alpha Iota
UA05.27 Pi Epsilon Phi
UA05.28 Mu Phi Epsilon Honorary Music Society
UA05.29 Phi Mu Alpha 
UA05.30 Phi Beta Kappa
UA05.31 Alpha Lambda Delta
UA05.32 Women in Communication (preceded by Scribblers' Club and Theta Sigma Phi)
UA05.33 Delta Delta Delta
UA05.34 Sigma Nu
UA05.35 Physician Assistant (PA) Student Society
UA05.36 Drift
UA05.37 Marching Band

The Athletics section of the University Archives is currently being processed, along with the creation of collection guides. This section is scheduled to be complete by Summer 2024.

The unprocessed collection contains information on early Butler Athletic Records (1887-1959), Butler Athletic Hall of Fame (1992-2012), Butler's B-Men's Association/B-Association (1964-2012), Butler Track and Field and Relays (1924-1942), Men's Basketball, Women's Basketball, Baseball, Volleyball and more. 

Additional Resources


Email Butler University Libraries
Irwin Library: 317-940-9227
Science Library: 317-940-9937

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