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Panopto: Managing Recordings

Managing Your Recordings

Use Assignment Folders for Student Recordings

Overview

An Assignment Folder (referred to 'Drop Box' in the previous version) is a subfolder that shares its user list with its parent folder but gives the users some additional privileges. Assignment folders enable Viewer users in their parent folder to create and manage their own content while preventing them from viewing other users' content that has not been explicitly shared or made public.

Instructions for Assignment Folders

 

How Do I share are folder?

  1. Find the folder you would like to share and hover over it.
  2. Click on the option to share.
  3. Now you will see share dialog box. If this is a subfolder, you will see a section called Inherit permissions from. If this is a top level folder, you will also see specific people.

Click on the drop down menu Who has access provides you with the following options:

  • Inherit permissions from (parent folder): This will inherit whatever permissions are set on the parent folder.
  • Specific people: This option allows you to share the folder with specific people as publishers, creators, or viewers. 
    • To add an existing individual user, type their username in the dialog below. 
    • Add multiple specific users
    • To share with a group, please contact the Help Desk (XHELP) about creating a group
  • Anyone at your organization with the link
    • Choosing this option will enable viewing access for anyone who can log into your Panopto site. This will remove the session from all other videos on your site. Unlisted means that the session won't be discoverable by anyone browsing the site. It can only be accessed by having the direct link.
  • Anyone at your organization
    • This option will enable viewing access for anyone who can log into your Panopto site. 
  • Anyone with the link
    • Choosing this option will enable viewing access for anyone on the Internet, no sign-in is required. This will remove the session from all other videos on your site. Unlisted means that the session won't be discoverable by anyone browsing the site. It can only be accessed by having the direct link.
  • Public on the web
    • This option will allow anyone on the Internet to find and access. No sign-in required.

Sharing with multiple users

From the Share Page - select one of the following options:

  • Under Invite people, either type or copy/paste a comma separate list and click Send and save changes. (Example: dhannan, abixhorn, tsullivan)
  • Create an invite email for individual users: - Under the Panopto Share settings for the session - find "Invite People". Enter the e-mail address of selected recipients.  These users will receive an invite e-mail with the link to your video

Sharing your videos with those that do not have a Panopto account is simple! 

You can create a link that is accessible to the public and decide whether it is browsable or not:

  1. Under the Panopto session select Share

2. Under Who has access - select one of the following:

Anyone with the link - allows a shareable link, but keeps the video unlisted and unbrowsable

Public on the web - shareable link, but is able to be found by anyone on the internet

For creating an invite e-mail for individual users:

1. Under the Panopto Share settings for the session locate Invite People

2. Enter the e-mail address of selected recipients.  These users will receive an invite e-mail with the link to your video.

**Note: This sends the user a URL with a token appended to it, not a unique username/password. Any one with access to this link can view the session until the user's email address is removed from the share**

How do I make all of my students Creators of content?

If you DON'T want them to see each others work follow these steps:

  1.  Go to your course folder using Firefox or Chrome: butler.hosted.panopto.com
  2.  Select Settings for the course.
  3.  Select Overview.
  4.  Select Create Assignment Folder

An assignment folder is a subfolder that shares its user list with its parent folder, but gives the users some additional privileges. 
Assignment folders enable Viewer users in their parent folder to create and manage their own content, while preventing them from viewing other users' content that has not been explicitly shared or made public.

If you want students to be able to see each others work follow these steps.

  1. Go to your course folder using Firefox or Chrome: butler.hosted.panopto.com
  2.  Select Settings for the course.
  3.  Select Overview.
  4.  Select Create Assignment Folder
  5.  Select the Assignment folder you just created
  6.  Select Settings
  7.  Select Allow Viewers to see each others Sessions
Merge and Copy
Overview

Panopto allows you to merge any two sessions together. This is often necessary when recordings are made using two different computers to capture Audio and Video, PowerPoint, and Screen Capture, but the recordings are not recorded in the same session. This is referred to as a Separated Recording. To combine a Separated Recording, follow this documentation.

Note: Separated Recordings can be avoided when multiple computers are set to record to the same session prior to recording. This can be done by establishing the session on one computer and choosing that same session from the drop down of available Folders and sessions on subsequent clients. Naming the sessions the same will not achieve this, you must select the session from the list.
 

1. Merge

1.1.  Go to your Panopto website and log in with an account that has access to the Folder where the content has been recorded.

1.2.  Once you have found the Folder, hover over the first session to reveal the Settings icon (See Figure 1).

User-added image
Figure 1

 

1.3.  On the Settings page, click Manage (Fig. 2).

User-added image
Figure 2

 

1.4.  The first drop down selection box allows you to select the Folder where the other piece of the session is located.  The second drop down selection box is where you would select the other session name that you want to merge this recording with (Fig. 3).

User-added image
Figure 3
 

1.5.  After you have selected the Folder and session to merge with, click the Merge button.  The session will re-encode and be synchronized as one recording (Fig. 4).

User-added image
Figure 4

 

2. Copy

2.1.  Copying can be a useful way to move a session to a new or additional folder while preserving the original session location. 

2.2.  Go to your Panopto website and log in with an account that has access to the Folder containing the session to Copy.

2.3.  Once you have found the Folder, hover over the session to reveal the Settings icon (Fig.5).

User-added image
Figure 5

 

2.4.  Click Manage and locate the Copy session section, simply name your new session and click copy (Fig. 6).

User-added image
Figure 6

 

 
 

1. Upload a PDF

1.1.  Login to your organization's Panopto server.

1.2.  Navigate to the folder that your session is located in. Once you are in the folder, you will see all recorded sessions. Locate the session you would like to upload a PDF to and hover over it and click Settings (See Figure 1).


Figure 1

 

1.3.  Once in settings, click Streams from the menu. At the bottom of the menu you can click Choose File and you can select the PDF document you would like to upload. Once you have selected the correct PDF file, click Open (Fig. 2).


Figure 2

 

1.4.  Click the Upload PD" button and your PDF document will be uploaded to the session.

 
Locate the session where you would like to change podcast outputs. Click the gear symbol on the right-hand side for Settings (Fig. 2).

 User-added image
Figure 2


1.3.  On the Overview page, click on Outputs (Fig. 3).

User-added image
Figure 3


1.4.  On the outputs page, scroll down to the Video Podcast section of this tab. Click on the top drop-down menu and select the desired output (Fig. 4).

User-added image
Figure 4


Note: There is a server setting, PodcastSlideDisplayIntervalSeconds and it is a setting that controls how long a PowerPoint slide can remain inactive until the view will revert back to the primary feed. The default setting for this is 60.

You can also set the default podcast type globally on your system settings page using the DefaultPodcastType. All new podcasts will be generated using this format.

 

2. Advanced Podcast Features

2.1.  Mixed Video (On version 4.1, this has since been removed on 4.2.): This format will display the primary source first, and alternative between secondary sources when activity is detected. In other words, advancing a PowerPoint slide will revert the view back to the primary feed until a change is detected.

2.2.  Primary Video Only: Formatting to this selection will only display the primary video source of your session. If this podcast mode is selected, the output will use the input resolution instead of the specified podcast resolution (as detailed in the next section in the "quality" information for the podcast).

Example: Primary Video Podcast

2.3.  Secondary Video Only: Formatting to this selection will only display the secondary video source of your session.

Example: Secondary Video Podcast

2.4.  Picture in Picture: This format will always display the primary video feed in the bottom right corner of the podcast, displaying the screen capture feed as the main view of this session. The primary view, unlike Mixed video, will not switch back and forth after 60 seconds of slide inactivity.

Example: Picture in Picture

2.5. Side by Side: Side by side plays a stream in the primary view of the podcast, with a separate feed in the top right of the view. Screen capture will take perspective over the primary video source as the main feed available. It is similar to the picture in picture view.

Example: Side by Side Podcast

2.6.  Tile All Streams: The preferred podcast type for viewing on iOS devices. Tile Streams does not show PowerPoint slides. However, the view will accept and display up to three other secondary sources at once. This podcast feature adapts to the current amount of streams available. For instance, one feed will take up the entire window. Two video sources will split the view in half, with one stream on each side. Adding a third source will yet again split the view so that all three are spread evenly, and likewise, a fourth stream will completely fill the window.

Example: Tiles All Streams Podcast

 

3. Configuring the Podcast

3.1.  Click the bottom drop down menu and select the desired quality (Fig. 5).


User-added image
Figure 5


576p | 30fps | 1400-2800kbps video | 100kbps audio
720p | 30fps | 1400-2800kbps video | 135kbps audio
1080p | 30fps | 2000-4000kbps video | 135kbps audio
1080p | 60fps | 2500-5000kbps video | 135kbps audio

Note: We strive to achieve the specified podcast output quality, however certain variables can cause you to receive results which differ slightly. For example, if the original content is of lower resolution than the desired result, we do not up-convert as this will actually reduce the quality of the resulting podcast. While you may have told Panopto to output a podcast at 1080p, because the source content is of lower resolution, the resulting podcast will be less than 1080p.

3.2.  Click the Change button (Fig. 6).

change
Figure 6


3.3.  Wait for the session to re-encode podcasts. This time will vary depending on your server and session length.

3.4.  View or Download your mp4 file (Fig. 7).
 

User-added image
Figure 7

 

If you try to delete a folder and it seems to let you press the Delete button but the folder isn’t removed, check your permissions on that course. You cannot delete a folder if you are a Viewer. You will need have Creator permission to delete the folder. Once you have Creator permission take these steps to delete a folder.

  1. Navigate to the folder you want to delete
  2. Select the Settings (Gear icon) for that folder
  3. Select the Manage option
  4. You will now see the option to Delete Folder.

You will be prompted with this dialog box to confirm that you want to delete the folder and all of it's content. Select OK.
Your folder will be deleted.

Note: If you want to preserve the recordings in the folder you can move them to another folder before you delete the folder.

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